Jul 10

Explaining EDI 856 Advance Ship Notice

edi-856-docAn ASN (Advance Ship Notice) is an electronic document that provides a detailed notification of a pending delivery. It is a commonly used EDI transaction set known as the EDI 856 under the ANSI X12 standards or the DESADV (Despatch Advice) under EDIFACT standards. The purpose of an ASN is to notify the customer when shipping occurs and provide physical characteristics about the shipment so the customer can be prepared to accept delivery to their warehouse or store.

The ASN which ties back to the original Purchase Order (PO) sent can be used to list the contents of a shipment of goods as well as additional information such as when an order will be shipped, which items are being shipped, how many of each item is being shipped and physical characteristics about the shipment such as the shipment’s weight, the number of boxes and a description of how the shipment units are packaged. An ASN also tells the customer which mode of transportation is being used for shipping and provides carrier information.

Retailers have found that having an ASN requirement as part of their overall EDI compliance structure leads to greater accuracy, greater flexibility and an overall reduction in costs.

For further information on how B2BGateway can help your organization set up and handle the EDI 856 Advance Ship Notice with your trading partners, please visit us online at www.B2BGateway.Net, email Sales@B2BGateway.Net or call 401-401-9595.

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